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Inventorying a U.S. Financial Institution's Data Centers in Support of a Consolidation Initiative

Financial Services | Network Infrastructure Staffing

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One of the largest financial institutions in North America entrusts TEKsystems with inventorying its data centers.

This U.S.-based financial institution, with a presence in over 150 countries, does business with over 95 percent of the U.S. Fortune 500 companies and over 80 percent of the Fortune Global 500. TEKsystems has supported this client by providing staff augmentation and other services since 1998.

Disk and tape arrays, Direct Access Storage Devices (DASDs), Switches, Routers, Hubs, Concentrators to Controllers
With 15 large data centers across the country, the client wanted to inventory all data center assets prior to embarking on a large data center consolidation project. Lacking the in-house expertise or resources to gather all of this asset-related data, and facing aggressive internal project timelines, the bank required a partner that could not only provide a large number of qualified field consultants but also manage them to desired outcomes. This contract was awarded based on the strength of our existing relationship, excellent past performance for staff augmentation services, our proven methodology to deliver asset inventory initiatives and our national reach.
TEKsystems worked closely with client leadership to develop the scope and implementation roadmap for the asset inventory projects. The scope included project planning, data collection, data review, coordination of daily activities required by all TEKsystems’ resources and the delivery of the cumulative inventory database. The roadmap consisted of three phases:

I. Project Plan Development: TEKsystems documented the procedures and technical processes necessary to assure smooth project progression

II. Project Implementation: TEKsystems provided the project management and resources required to perform the asset inventory of each data center

III. Project Close: TEKsystems provided the cleansed inventory data in the required format to the client

TEKsystems quickly assembled a team of 30 asset analysts and trained them on the client’s requirements and procedures. Over the course of 15 months, they visited every data center and registered each individual asset using hand-held barcode scanners.

Each data center required seven to 10 business days for a full inventory, and each encompassed 3,000 to 14,000 discrete assets ranging from disk and tape arrays, direct access storage devices (DASDs), switches, routers, hubs, concentrators to controllers. The project took 16 months to complete.

The client met its ambitious internal milestones for all 15 data centers. The bank was able to meet these deadlines and achieve a cost-effective solution by fully outsourcing the inventory work only where the internal resource gaps were too great and augmenting data center resources when applicable.

Based on client resources available at each data center site, TEKsystems offered a flexible engagement model, either managing the entire project from end-to-end or augmenting the client’s on-site inventory team. This provided an accurate count and location for all physical assets across every data center. The client is now able to optimize purchasing and storage patterns, via its newly instituted asset inventory model.

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